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Divisional Sales Assistant
NY - Bohemia, PA
ACE American Insurance Company
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| Career Field |
Sales/Marketing
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| Insurance Discipline |
All
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| Relocation Assistance |
Not Available
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| Job Duration |
Full Time |
| Salary Offered |
Open
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POSITION SUMMARY
Provide secretarial and administrative support to the Divisional Manager & Administrator of a Division comprised of 6 - 10 Markets. Duties include handling a wide variety of administrative tasks related to the operations within the Division, Markets, and territories.
RESPONSIBILITIES
•General administrative support to Div. Mgr. & Div. Admin. As requested/needed.
•Collect and accumulate results from MD's weekly or more frequently as needed (sales results / pipeline / good news).
•Enter AIRA bonus payments weekly for agents and TM's.
•Update AMF status changes (transfers / promotions / demotions / terminations / address & phone changes / etc.).
•Balance & verify weekly expense reports for all staff/Executive in Division each week.
•Track & prepare all accounts payable for processing/approval weekly.
•Secure travel arrangements for staff and commissioned employees as needed.
•Handle meeting arrangements for Division & Markets as needed. To include securing location for small (10 - 20) person meetings, preparing agenda, and ordering supplies.
•Place recruiting ads for Division/Markets.
•Track and communicate on compliance issues.
•Distribute and collect disposition for leads.
•Handle sales school travel and lodging reservations.
•Miscellaneous clerical (phones, mail, email, timesheets, communications, etc.).
COMPETENCIES
•Proficient keyboarding, word processing, & file maintenance skills
•Effective communication and interpersonal skills
•Good math skills and calculator operation
•Ability to use personal computer and software to develop spreadsheets, databases, and word processing documents
•Good planning and organizational skills
SPECIFIC SKILLS OR KNOWLEDGE
•Successful and stable work history
•Excellent PC skills including demonstrated knowledge of Excel and Microsoft Office Suite
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